To whom it may concern: meaning, use, and examples

If you’re a teen applying for your first job, you might come across the phrase “to whom it may concern” in application forms or formal letters. It’s a classic way to address a letter when you don’t know the recipient’s name. This guide will explain what it means, when and how to use it correctly, and answer common questions about the phrase, all in simple terms perfect for teens.

What does the phrase mean? 🥸

“To whom it may concern” is a formal greeting used in letters or documents when you don’t know the specific person who will read it. It’s a respectful way to address the recipient, whether it’s a hiring manager, school official, or company representative.

You might see it in to whom it may concern letters such as recommendation letters, application letters, or reference letters.

When should you use it?

This phrase is typically used:

• When you’re applying for a job but don’t know the hiring manager’s name.
• In formal letters where the recipient is unknown.
• In form letter to whom it may concern templates used for references or certificates.

For teens applying for their first jobs, it can be helpful when you don’t have a specific contact person. However, whenever possible, it’s better to find out the person’s name and use it instead. This shows extra effort and professionalism.

Is it grammatically correct? 👀

Yes, “to whom it may concern” is grammatically correct. The word “whom” is the proper object form of “who” here, because the phrase refers to the person receiving the letter.

Common variations (and which to avoid)

What about “To who or to whom it may concern”?

The correct phrase is “to whom it may concern”, not “to who it may concern”. Using “who” instead of “whom” is grammatically incorrect in formal writing. Even though it may sound natural in casual conversation, in professional contexts, “whom” is the proper form.

“To who it may concern”: ❌ Incorrect, wrong grammatical structure.

To whom may concern

“To whom may concern” is also incorrect, it’s missing the word “it”, which makes the phrase incomplete and ungrammatical.

“To whom may concern”: ❌ Incorrect, incomplete and not standard English.

To whomsoever it may concern

“To whomsoever it may concern” is grammatically correct but very formal and old-fashioned. While it follows the rules of grammar, it’s rarely used in modern business writing. Most people and companies prefer the simpler, more widely recognized “to whom it may concern”.

“To whomsoever it may concern”: ✅ Correct, but outdated, not commonly used today.

Should you capitalize “To whom it may concern”? 💡

Yes, when using it as the opening salutation in a letter, you capitalize each word:

To Whom It May concern

If the phrase appears in the middle of a sentence, use lowercase unless it’s part of a title.

Sample letter for teens

Need to write a letter using this phrase? Here’s a basic template:

To whom It may concern,

I am writing to express my interest in the [Job title] position at [Company name]. As a motivated teen eager to learn and grow, I believe I would be a great fit for this role.

[Add a brief paragraph about your skills, experiences, or school achievements.]

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.

Sincerely, [Your name]

Alternatives that feel more personal

Whenever you can, try to use a more specific greeting. Some examples include:

• Dear Hiring Manager

• Dear [Company Name] Team

• Dear [Department Name]

These alternatives help your message feel more direct and personalized.

Why it matters for teens

If you’re new to the job market, knowing how to write formal letters is part of the process. Understanding when and how to use “to whom it may concern” will make your communication feel more polished and professional.

How Modak helps teens after they get their first job

Getting a job means getting paid! Once you land that first paycheck, managing your money is the next important step. Modak offers a Visa® debit card designed just for teens, designed to help you receive payments, track your earnings, and learn smart money habits.

The Modak app is designed to help you stay organized, save toward goals, and even get paid for chores or side gigs, all with parental support.

Besides that, you can earn extra money every day by completing daily challenges and reaching Modak’s walking goal of 5,000 steps. If you commit to building great financial habits for life, you can earn up to 70 MBX each week¹²

With Modak, your first job is not just about earning money but learning to manage it like a pro.

FAQs

Is it correct to say “to whom it may concern”?

Yes, it’s a proper and formal way to address a letter when the recipient is unknown.

Is “to whomsoever it may concern” correct?

It is grammatically correct, but extremely formal and rarely used.

Can I still use it today?

Yes, though whenever possible, opt for a more personalized greeting.

What’s a better way to say it?

Try: “Dear Hiring Manager”, “Dear [Company] Recruitment Team”, or “Dear [Department] Team”.